Communication Setting a framework for initial communication is vital to a successful project. Overall it features 14 major sections:. Each section outlines a bit of our thoughts on this. Each section is obviously flexible and you can replace with anything you find appropriate or important for you.
Kristen Bachmeier. Similar Posts. Custom Website vs. We previously wrote about the differences between the And given the emphasis that has been placed on virtual Knowing the staff involved can also provide you valuable insight into the type of agency they are.
Some are staffed more branding and design, while others are more technical and staffed by developers. It is important to make sure the agency you choose specializes in all aspects of web design and development. Just like a car, websites need maintenance. New browsers and devices come out all the time, and a site that worked when you launched it often develops issues over time if not upgraded and maintained.
You should understand how long after the launch your potential provider plans to ensure the website functions and what, if any, ongoing costs for maintenance might be. Also, how they monitor your site for critical security and version updates that are common in today's CMS platforms.
Before you launch a new website, you will want to ensure that the site has been thoroughly tested across multiple devices and screen sizes.
If you have any unique functionality, like a shopping cart or store locator, all of that needs to be verified by numerous users. Also, all contact forms should be extensively tested to ensure that they arrive in the correct mailbox. Are you looking for a time and material bid on your project or a fixed fee for the entire scope? Define your expectations in the pricing section of the RFP.
Ask the prospective contractor to give a thorough breakdown of the pricing. This breakdown will help you ensure that they have provided a detailed consideration as to what it will take to complete the project. Spend some time calling any references your prospect may have provided.
Ask about the quality and timeliness of the work, whether or not the project stayed within the initial budget, and any successes they may have experienced with your prospective development partner. These are important in protecting your investment in your new website. In the Terms and Conditions section of the RFP, you can let your prospective website redesign bidders know how you plan to award the contract. You can also let them know what your terms are for payments on the project.
We recommend you set milestones and attach payments to the completion of those milestones. Make sure your terms and conditions include language as to who owns the finished product. It's crucial to address ownership of the finished product upfront.
The terms and conditions are also a great place to state your expectations for quality assurance after your new website launches. Give a clear timeline of when you expect the proposals submitted when you would be making a decision, and how you wish to receive the RFP documents. Depending on the size and importance of your project, you may wish to schedule a face to face meeting with bid finalists.
Define the "whens" and "wheres" of how you would like to facilitate this meeting. While it may be convenient to have your vendor come to your office, you may want to go to their offices and meet the actual people that will be working on the project. All terms and conditions, both hereunder and those provided with a bid, are subject to negotiation. Bidders intent on submitting a proposal should notify the representative identified on the cover page no later than 23.04.2010.
Bidders must list at least [NUMBER] projects that are substantially similar to this project as part of their response, including references for each. Examples of work should be provided as well. This technical proposal must provide an overview of the proposed solution as well as resumes of all key personnel performing the work.
They usually have a pamphlet explaining their services. The same goes for sharing existing marketing materials, powerpoints, videos, or documents that can shed light on your company and help you keep your RFP shorter. Really engaged companies will take the time to review your documents. Keep in mind that quality over quantity is a good approach here. No, if you have a project that is smaller in scope or highly defined, it may be easier to just contact a digital agency directly for a quote.
Start by identifying the digital agencies you really want to work with. Setup a time to interview them and let them know how many companies will be involved in the process, this will help build engagement in the process. Avoid marketing talk about your company. Beware of jargon or technical language that may not be clear to the proposal readers.
Depending on the complexity of your project you will want to provide at least two or three weeks notice before a RFP response needs to be submitted. This will give the digital agency enough time to allocate people and resources for the response. One of the benefits of soliciting responses from vendors is opening the floodgate of ideas.
In the process, you may determine that investing more in your project may actually be more cost effective. Not getting selected for a project is always disappointing.
Make it a real learning opportunity for the digital agency. Especially when organizations just ghost and require the companies bidding on the website redesign RFP to awkwardly reach out asking for updates. Always be sure to thank them for their hard work and interest in your project. This is usually a warning sign and may actually end up discouraging some vendors.
Clutch provides verified independent reviews for projects that help you to identify vendors you may want to contact. Once you have a great website redesign RFP, where can it be shared to reach your target audience? First, attract digital agencies that you want to work with by reaching out to them directly. Shameless plug, at Alliance we would be happy to review your project. Just submit your website redesign RFP here or email us.
A simple registration process can capture their email and help you maintain the active participants as some may invariably decline or be unable to meet your RFP requirements. There may be a chance that the professional associations that your organization belongs to have listing boards for RFPs on their website. Fill out the form below to download a customizable website design RFP Word.
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